Fleet and Facilities Manager

The Corporation of the County of Huron
Public Works Department Requires a Fleet and Facilities Manager

This position oversees all the administrative functions of the Fleet and Facilities Division. This includes preparation of quote, tender, and RFP documents for repairs, maintenance, replacement of equipment, vehicles, supplies, materials and contracted services as per the County’s Procurement Policy.

Fleet also owns and maintains vehicles for all other County Departments who have vehicles for the work they undertake (excluding EMS who take care of their own).

The Fleet and Facilities Manager analyses tenders, RFPs, and quotations and provides technical and administrative recommendations for the County Engineer’s review and approval up to and including Council. This individual also assists with the preparation and documentation for accounts receivable and accounts payable.

In addition, this position will research various sources of information (e.g. material and equipment specifications, financial information, etc.) to prepare technical reports, including recommendations for various services administered by the Department.

This position is also responsible for compliance with County Policies, Departmental SOPs, MTO, TSSA, HWIN, and Provincial Regulations including, but not limited to: Fuel Systems, CVOR, Vehicle Licensing, and Minimum Maintenance as they relate to PW Facilities, the County Fleet, and Operators of the County Fleet. They will also assist with the compilation of data requested by our insurance adjuster/company.
This employee is expected to perform duties with minimal supervision and is expected to plan and organize his work in such a manner that the department’s programmes will proceed on schedule and within the approved budgets. This position provides technical advice to management of the department.
Roles and Responsibilities:
• Manages staff and is responsible for assigning and monitoring work within their job descriptions, ensuring that tasks are being carried out at the expected level of productivity and quality. Conducts regular meetings with staff, and undertakes performance reviews, and develops appropriate training plans.
• Responsible for all workload related to fleet, equipment and facilities (PW Patrol Facilities) ensuring effective coordination and management of staff and contracted services.
• Ensures that all work needed, accomplished, and backlogged is recorded, monitored and reported on a regular basis in compliance with County Policies, SOPs, Provincial and Federal Regulations as it relates to Fleet, Fuel, Facilities.
• Prepares detailed cost estimates for various components involving fleet, facilities, and operations.
• Responsible for preparing and monitoring capital and operating budgets including refurbishments, major maintenance, and capital investments related to fleet and facilities.
• Responsible for condition assessments of facilities, equipment, fleet on regular basis as part of the overall Asset Management Plan for the County as well as maintaining regular valuations and remaining service life assignments as well as recommend refurbishment, renewal, replacement activities.
• Prepares quotations, RFPs, and tenders for equipment, vehicles, and facilities for the purpose of repairs, maintenance, and replacements as well as some bulk materials and contract services for road operations.
• Ensures that payments are made in accordance with contract requirements.
• Provides technical recommendations to the Manager of Public Works.
• Author’s information and recommendation reports to Management, CAO, and Council as it relates to Fleet and PW Facilities.
• Responsible for training programs that ensures operators are appropriately trained and records are maintained in the operation of the County Fleet.
• Is responsible to ensure that procedures and information exist that ensures that only qualified individuals operate equipment supported by the Fleet and Facilities Division.
• Prepares statistical reports on operational and fleet issues as requested.
• Responsible for managing stock of parts, supplies, and consumables as it relates to fleet, equipment, and PW Facilities.
• Prepares various forms for submission to the MOECC, MTO, TSSA, and other regulators within scope of operations of the Division.
• Any such duties as qualified to perform, within the services provided by the Public Works Department.
Qualifications and Education Requirements:
• Graduate of a Community College with a business/administration diploma or equivalent.
• Must have class “A” license with an air brake endorsement
• A minimum of ten years related experience within a government organization, engineering consultant or contractor with supervisory experience in a fleet and/or facilities management capacity.
• Knowledge and proficiency with computer systems related to fleet operations, building controls (i.e. fleet management/work management, fuel management, stock systems, AVL, etc.).
• Equivalent combination of education and experience.
• Successful completion of two year program at the T.J. Mahoney Road School or equivalent.
• Complete “Equipment Maintenance” course at C.S. Anderson Road or equivalent.
• Member of the Transportation Maintenance & Technology Association
Preferred Skills:
• Demonstrated well developed interpersonal, communication and conflict resolution skills.
• Demonstrated ability to author and present reports to Management and Council.
• Ability to work with staff and have a capacity to develop good public relations and community liaison.

Wages: This position is a grade 10 on our 2018 non-union wage grid at $38.84-43.53/hour. Compensation includes a competitive benefits package and pension plan that is topped up by the County.

The Corporation of the County of Huron — Human Resources
1 Courthouse Square
Goderich, Ontario
N7A 1M2