Serving a diverse urban and rural population of more than 475,000, Niagara Region is focused on building a strong and prosperous Niagara. Working collaboratively with 12 local area municipalities and numerous community partners, the Region delivers a range of high-quality programs and services to support and advance the well-being of individuals, families and communities within its boundaries. Nestled between the great lakes of Erie and Ontario, the Niagara peninsula features some of Canada’s most fertile agricultural land, the majesty of Niagara Falls and communities that are rich in both history and recreational and cultural opportunities. Niagara boasts dynamic modern cities, Canada’s most developed wine industry, a temperate climate, extraordinary theatre, and some of Ontario’s most breathtaking countryside. An international destination with easy access to its binational U.S. neighbour New York State, Niagara attracts over 14 million visitors annually, as well as a steady stream of new residents and businesses.
At Niagara Region, we value diversity - in background and experience. We are proud to be an equal opportunity employer. We aspire to hire and grow a workforce reflective of the diverse community we serve. By doing so, we can deliver better programs and services across Niagara.
We welcome all applicants! For more information about diversity, equity, and inclusion at Niagara Region, Diversity, Equity and Inclusion - Niagara Region, Ontario or email related questions to diversity@niagararegion.ca. To send input on reducing barriers in the current hiring process, please email myhr@niagararegion.ca
For the Region's full employee equity statement, Working at Niagara Region - Niagara Region, Ontario.
Please note that effective February 12, 2023 mandatory COVID-19 vaccinations are no longer required as per the Niagara Region’s amended COVID-19 Vaccination Policy. As a result, you will not be required to submit verification of your vaccination status before starting employment with the Niagara Region. However, the Niagara Region continues to reserve the right to reintroduce vaccination requirements in the future if necessary to respond to changing public health advice and\or government direction. The Niagara Region continues to strongly encourage everyone to remain up-to-date with vaccinations.
JOB SUMMARY
Reporting to the Manager, Fleet Services, the Project Manager, Fleet is responsible for managing and administering fleet capital and operating projects from initiation, planning, execution, monitoring and controlling, and closing, including build design, specifications, tendering, contract award, build, progress payments, completion of contract work and turn-over of completed works. Types of projects typically lead are vehicle and equipment replacements and new purchases and fleet operational infrastructure (e.g. paint booth, vehicle hoists, fuel pumps/tanks).
Plans, organizes, undertakes, and executes the delivery of fleet capital and operating projects, verify requirements and specifications with internal clients, consultants, Original Equipment Manufacturer (OEM), suppliers, local area municipalities (joint tenders/bids)and other levels of government (60% of time).
- Assigns work and provides direction on capital and operating projects, ensuring due diligence and regulatory compliance including providing direction to technical (in-house or contract) staff, consultants and contractors in studies, programs, and capital projects.
- Evaluates and analyzes proposals from consultants for purposes of retaining technical services, including feasibility studies, build requirements and contract administration.
- Manages contract preparation, administration, inspection, and quality assurance during construction phase of the project, ensuring compliance with contract specifications and negotiating changes to contracts.
- Develops project scope and terms of reference for planning and build requirements of capital and operating projects.
- Coordinates tender preparation, monitoring bid progress/status.
- Coordinates project execution, monitoring and controlling phases with Original Equipment Manufacturer (OEM), suppliers, local area municipalities (joint tenders/bids)and other levels of government to administer and fully document all project activities.
- Manages project resources and schedule (including milestones) and identifies project risks and mitigation measures.
- Monitors and evaluates performance of suppliers, contractors, consultants and others as appropriate.
- Prepares reports to Public Works Committee or other standing committees, researching and assisting in the preparation of reports to regional or municipal councils, or more senior levels of government and other agencies on project-specific topics.
- Prepares requirements and specifications for vehicles and equipment, preparing detailed cost estimates and budgets.
- Reviews and verifies consulting, designs, contract drawings and specifications to ensure compliance with Regional and industry requirements, policies, procedures, and applicable legislation.
- Receives, investigates and responds to project related inquiries.
- Ensures compliance with provisions of various contract specifications, procedures, and applicable legislation / Acts.
Develops, Manages, and administers, Capital budgets and 10 year forecast ensuring support of Council’s objectives, financial transparency and accountability, monitoring budget adherence, identifying and explaining variances, timely billing and completeness of funding and financial reporting is effectively managed, in compliance with corporate financial and capital asset accounting policies and best practices in asset management planning (20% of time).
- Authorize and administer the acquisition of goods and services in accordance with the procurement policy.
- Authorize, and administer the acquisition of goods and services for the projects and direct reports in accordance with the procurement policy and procedures.
- Allocates project expenditures to the appropriate Tangible Capital Asset as per PSAB requirements and guidelines.
Manages the activities and performance of staff and project consultants, providing work direction, assigning tasks/projects, determining methods and procedures to be used, resolving problems, and ensuring results are achieved (10% of time).
- Develops project charter and identifies and incorporates stakeholder interests in developing project scope.
- Communicates and presents project-related information at Regional and local councils, Business Improvement Associations, special interest groups, and coordinates with utility companies, area municipalities, conservation authorities, regulatory agencies (e.g. Ministry of Environment and Climate Change, Ministry of Natural Resources, Niagara Escarpment Commission, Canadian Department of Fisheries and Ocean, Transport Canada, Ministry of Transportation, etc.), railways, and other levels of government (i.e. provincial and federal), or elsewhere as required to promote good public relations and customer service on behalf of the Region.
- Communicates with the public and local businesses through Public Information Centres and Project Notifications, construction notices, and project / construction updates to promote awareness, good public relations, and customer service on behalf of the Region.
- Solicits project comments from project team at multiple formal and informal project milestones throughout the design and construction phases.
- Resolves conflicts encountered on projects, involving consultants, external agency or government representatives, contractors, internal engineering, operations and maintenance staff, the general public, and other stakeholders, etc.
- Leads communications to project team and stakeholders for after-hours (planned and emergency) work, complaints and requests for service, taking appropriate action and investigating insurance claims for damages on construction projects and report findings.
- Sets objectives for project team that align with divisional / department goals and objectives.
- Monitors performance of third party services and completes consultant / contractor performance reviews and appraisals.
- Attends review meetings with Region’s legal counsel to provide background information on litigations, attending discovery and other legal hearings, resulting from construction projects as required.
- Directs staff, third party consultants, and contractors to complete assignments on schedule and within budget
Researches and provides input to policies and procedures to ensure compliance, efficiency and effectiveness, identifying opportunities for improvements and providing input into the administrative policies and procedures related to capital and operating projects (10% of time)
- Evaluates effects of updates, changes, or new legislation, regulations, policies, procedures or guidelines, new products and materials, and technological advancements, recommending and adopting new strategies to address impacts on assets and future priorities.
- Develops and updates specifications, contract documents, Request for Proposal template, based on knowledge and experience.
- Develops, researches and recommends new work processes and systems with a continuous improvement focus.
- Researches new products, materials, processes, and prepares reports outlining findings.
Perform other related duties and responsibilities as assigned or required.
EDUCATION
- Post-secondary diploma or degree in Business Administration or Mechanical/Industrial Engineering or a related discipline.
- An equivalent combination of education, experience and qualifications may be considered.
KNOWLEDGE
- 5+ years of project management experience in the areas of planning, design, and executing capital and/or operational projects (fleet or technology project experience is preferred).
- Demonstrated experience (3-5 years) in preparing and issuing requests for proposals, quotations, prequalification and tenders for the procurement of goods or services (including preparing specifications) and retention of consultant and contractor services.
- Comprehensive knowledge of project management methodology based on PMI (or equivalent) project management techniques.
- Advanced knowledge, experience and skills in Microsoft Office Suite programs (Word, Excel and Outlook) and MS Project.
- Working knowledge of vehicle and equipment design principles & guidelines and all applicable legislation and regulations (Occupational Health & Safety Act, Highway Traffic Act, etc.), and applicable contract law.
- Completed or eligible to complete the Project Management Professional (PMP) certification. If eligible, PMP certification must be completed within one (1) year from the date of hire.
SPECIAL REQUIREMENTS
- Must possess and maintain a valid and unrestricted specified license for the class of the vehicle operated (Class G).
- Must maintain ability to travel in a timely manner to other offices, work locations or sites as authorized by the Corporation for business reasons.
- Regional staff strive to enable the strategic priorities of council and the organization through the completion of their work. Staff carry out their work by demonstrating the corporate values.
Uncover the wonder of the Niagara Region and join a team dedicated to meeting tomorrow’s challenges TODAY!
Let us know why you would be an excellent team member by submitting your online application.
We thank all candidates for their interest however, only those candidates selected for an interview will be contacted.
If you require an accommodation for the application process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, the alternate formats for contacting us are as follows:
- Email: myhr@niagararegion.ca
- Phone: 905-980-6000 or 1-800-263-7215
- Bell Relay: 1-800-855-0511
- In-person: Sir Isaac Brock Way, Thorold, ON L2V 4T7 – Human Resources Department
