January 2006

Municipal Equipment & Operations Association – Minutes of Meeting January 19, 2006 (01-06)
LOCATION: Four Points Sheraton, London

1. ATTENDANCE: Frank Vanhie, Ann-Marie Millson, Giuliano Duni, Rick Ellig, Rod Halls, Gary Hirst and Jim Anderson
Regrets: Clare Pomeroy, Ed Hofland, Don Miller and Bill Koch

2. MINUTES OF LAST MEETING (12-05)
Reviewed, corrected and accepted by Rick, seconded by Rod

3. TREASURERS REPORT

  • Ann-Marie presented the executive with the financial summary for 2005. In 2005 we paid the 2006 insurance in full. The books were available for review.
  • Chequing account has $11,192.45 and the GIC with $10,000.00.
  • The report was accepted by Gary and seconded by Jim.
  • The executive discussed approaching 2 members of the association to review and check the books. Frank would like this done for the Spring meeting.

4. OUTSTANDING ITEMS

  • MEOA CONSTITUTION: Carried over to next meeting.
  • MEOA INCORPORATION DOCUMENTS: Carried over to next meeting.

SPRING MEETING 2006

  • Frank confirmed that Detroit Diesel will also co-sponsor the meeting at $2500.00.
  • The Labatts tour has also been confirmed.
  • The agenda is as follows:

April 19, 2006
12:30 – Bus leaves hotel (To be confirmed)
13:00 – 15:00 – Tour of Sterling – Frank to confirm time
17:30 – 19:30 – Labatts plant tour (Groups of 20 cost $4.99 per person)
20:00 – 22:00 – Amber lounge ($325.00 for 51-75 people or $400.00 for 76-100)

We must make sure that the people attending the Labatt’s tour MUST go on the bus supplied by the association.

April 20, 2006
08:00 – 08:30 – Registration and ballot hand out
08:45 – 08:50 – President open’s meeting
08:50 – 09:00 – Opening greeting from representative from London
09:00 – 09:45 – Sterling Presentation
09:50 – 10:35 – Detroit Diesel Presentation
10:35 – 10:50 – Coffee Break
10:50 – 11:20 – Ultra Low Sulfur Diesel Presentation
11:20 – 11:50 – Best Practices Under Ground Alliance Presentation
11:50 – 12:20 – Hybrid Engines Presentation
12:20 – 12:30 – Election results
12:45 – 13:45 – Lunch
13:45 – 14:45 – Peterborough Fire Chief Presentation
14:45 – 15:00 – Prize draw

  • Ed, Giuliano and Rick to confirm the presenters names to Ann-Marie.
  • Adele from the Four Points Sheraton took us for a tour of the facility.
  • It was decided to go for a served meal in a different room at a cost of $395.00 + GST
  • The meal will be salad, roast beef or chicken at a cost of $37.85 per plate taxes and gratuities included. Dessert will be mocha marble cheesecake with mango chocolate sauce with fresh berries. The choice for the meal must be decided at the time of registration. A ticket, designating the choice, will be given to the attendee at the registration table. This ticket would be given to the servers.
  • A block of rooms have been set aside for the attendees at a cost of $99.00.
  • It was decided not to go for the portfolio as a give away at the meeting.

P.D. DAY 2006 KITCHENER
Carry over to next meeting.

PROMOTIONAL ITEMS
Ann-Marie passed around the sample of the patch to go on the jackets. It was decided to go with the patch as is. Patch will be put on the chest.

FIELD TRIP 2006 SUGGESTIONS
Carry over to next meeting.

ACCOUNTING SOFTWARE UPDATE
Carry over to next meeting.

2006 EVENT SCHEDULE

  • The schedule was agreed on so Ann-Marie can send to the printer.
  • We are waiting to hear if Landscape Ontario will be with us this year. Don confirmed by e-mail that Landscape Ontario will not be there this year.

ANNUAL INVOICING

  • Registration will now be $35.00 for everyone. Moved by Rod, seconded by Rick.
  • No reference at this time will be made to GST

5.  NEW BUSINESS

AORS SHOW
We will attend this show in Napanee. Giuliano to confirm. Frank will check on rooms (3) for Wednesday night.

OPEN DISCUSSION

  • Frank talked about “Executive Member of the Year” He will e-mail everyone for their choices.
  • Gary asked who’s term on the executive is finished this year. Giuliano is up unless he goes for Vice or president, Ed and Jim as secretary. Frank to check on the status of the secretary and treasurer. One new municipal member will be elected this year.
  • March meeting will be on the 9th in Chatham.
  • Giuliano talked to Dale Thompson of Toromont and discussed a trip to their facility in NC. He will check it out.

MEETING ADJOURNED

NEXT MEETING: 10:00 am, February 16/06
LOCATION: Strongco Mississauga