April – 2017

Subject  Minutes of the Business Portion of the Spring Conference & Trade Show
Chair Person Rick Ellig
Date April 13, 2017

Nottawasaga Inn, Alliston ON


Executive Present Position Attended Regrets
Rick Ellig President ü    
Ray Klochnyk Past President ü  
Jim Thompson Vice President   ü
Don Miller Treasurer   ü  
Dave Sharp Secretary   ü  
Mike Fortier Municipal Director   ü  
Paul Peyton Municipal Director   ü  
Scott Boughner Municipal Director ü  
Andre Boutin Supplier Director ü  
Cor Bultena Supplier Director   ü  
Cameron MacRae Supplier Director   ü  
Diane Shirchenko Communications & Marketing   ü  
Bill Greenhalgh Training & Compliance Director   ü
Clare Pomeroy Field Trip Coordinator    ü
Frank Vanhie Field Trip Assistant    ü
Mike Born I.T. Coordinator   ü  




Notes, Decisions
1) Call To Order Meeting called to order by Rick Ellig at 8:40 A.M. Rick welcomed the members to the meeting and thanked the sponsors. Rick also thanked Viking & JJE for hosting tours. Rick then reviewed the meeting agenda. 
2) Election Scott Boughner announced that executive positions for two Supplier Directors two Municipal Directors & a Training & Compliance Director were open for election. Scott advised that Cameron MacRae, Bill Koch & Mallard Mungal had been nominated for Supplier Director. That Trent Crowe, Paul Peyton & Lesley Parker had been nominated for Municipal Director and that Stephen Sinclair had been nominated for Training & Compliance Director. Scott advised that all those nominated above had agreed to stand and asked if there were any additional nominations from the floor. No nominations from the floor were received and nominations were closed. Ballots were collected and counted Cameron MacRae & Bill Koch were elected as Supplier Directors. Paul Peyton & Trent Crowe were elected as Municipal Directors & Stephen Sinclair was acclaimed as Training & Compliance Director. The following existing executive members moved from existing executive positions into new executive positions Jim Thompson President & Scott Boughner Vice President. Outgoing executive as follows Ray Klochnyk Past President, Mike Fortier Municipal Director, Andre Boutin Supplier Director, Bill Greenhalgh Training & Compliance Director.          


3) Executive Rick Ellig introduced the new executive and thanked the old executive for all their hard work. Rick thanked outgoing Vice President Ray Klochnyk for all his efforts and dedication to the association over the years. Rick also recognized and thanked outgoing executive members Mike Fortier, Andre Boutin, & Bill Greenhalgh. Rick Ellig recognized Diane Shirchenko as executive member of the year and thanked her for all the work that she takes on and her efforts on behalf of the MEOA. Ray thanked Rick Ellig for all his hard work in his role of President. Plaques were presented to outgoing executive in recognition of their service to the MEOA and to Diane as executive member of the year. 
4) Charity Rick Ellig introduced Dave & Debbie Fawcett from SUDEP (Sudden Unexpected Death & Epilepsy)  the current MEOA charity. Dave & Debbie then thanked the MEOA and reviewed background history & goals of SUDEP. They also thanked MEOA member Frank Vanhie for using his current hiking trip to raise funds for SUDEP and MEOA members donated additional sponsorship funds to Frank to put him over his $4,000.00 dollar fundraising goal. Rick Ellig presented Dave & Debbie with a $2,000.00 cheque for SUDEP funds that were raised by the MEOA for this year’s charity. Dave and Debbie thanked the MEOA for the generous contribution.         
5) Treasurers Report Presented by Don Miller

Year end 2016 reconciled balance is $14,247.42. The 50th year anniversary Spring Conference and Trade Show incurred a loss of $10,753.00. But revenues from other MEOA events reduced the total 2016 loss to $6,200.09. Current bank balance is $43,730.53. MEOA investment of $10,000.00 closed at year end with a value of $11,406.36. Don advised the members that the books are available to any members who would like to look at it. Don also advised that pending changes to audit requirements for not for profit organizations have been pushed out for 5 years.  

6) Constitution Updates Ray provided a review of the suggested up dates to the constitution and made a motion to accept. Seconded by Rick Ellig, Carried. Ray advised a copy of the current constitution will be emailed out to all members.
7) PD Day Mike Fortier provided details on the upcoming May 18th PD Day. Mike advised members who have not already signed up to sign up as quick as possible.
8) Field Trip




Scott Boughner provided members with a review of plans for the 2017 Fall Field Trip. Scott advised that this year the trip would run from November 5th. to 8th. Scott encouraged members to plan on attending.
9) Adjournment Rick made closing remarks and adjourned the meeting at approximately 2:00 P.M.         


Next Meeting
Scheduled Date May 11th,  Location: Victoria Park East Golf Club 9:30 a.m. Start Time